Microsoft Word 2007 - Working with Graphics, Table: Creating & Customizing, Review Your Word Document

Working with Graphics

Insert Image from file

Follow the followings given step for Insert Image from file:

1. Click the position where you want the image to appear

2. From the Insert command tab, in the Illustrations section, click Picture. The Insert Picture dialog box appears.

3. Using the Look in pull-down list, locate and select the desired image

4. Click INSERT

The image appears in your document.

Positioning Images

When you have inserted an image into your document, you can simply place or resize it as needed.

1. Click and hold the center of the image. The cursor turns into a four-headed arrow when you are able to move the image.

2. Drag the image to the desired location

3. Release the mouse button

The image is now in the desired location.

Insert Image from Clip Art

Follow the followings given step for Insert Image from Clip Art:

1. Click the position where you want the image to appear

2. From the Insert command tab, in the Illustrations section, click Clip Art. The Clip Art dialog box appears.

3. In the dialog box, write the word which you want to search. Click Go.

4. Choose a Clip Art Graphic.

5. Double Click on the selected Clip Art.

The Clip Art appears in your document.

Insert Various SmartArt

A SmartArt graphic is a visual representation of your Microsoft Word-2007 document information that you can fast and simply create, choosing between many different layouts, to well communicate your message or thoughts.

Just follow these steps for inserting various SmartArt:

1. Click the position where you want the SmartArt to appear

2. Click the Insert tab on the Ribbon.

3. Click the Illustrations section.

4. Click SmartArt, The SmartArt graphics list appear.

5. In the SmartArt graphics list choose a SmartArt that you want.

6. Click Ok.

The SmartArt appears in your document.

Insert Charts

Charts are a good way to present data in an easy-to-understand manner.

If you're working on different reports, you will almost want to include a chart in your document.

Create a chart in Microsoft Word 2007 is very easy. Simply follow these steps:

1. Position your cursor where you would like to insert the chart

2. Open the Insert ribbon

3. Click Chart in the Illustrations section

4. Select the style of chart you would like to insert

Text Wrapping

When you first insert a picture into a document, Word 2007 places it in line with the text. Sometimes, you want the text to cover around the picture.

When you need to change the text wrapping style, then follow these steps:

1. Select the picture.

2. Go to the Format tab.

3. Click on Position in the Arrange group.

If the Arrange group is collapsed and Position isn't visible, click the Arrange button, and then click Position.

4. Click the wrapping position that you want to apply.

The Text Wrapping button gives you several options.

. In Line with Text
. Square
. Tight
. Behind Text
. In Front of Text
. Top and Bottom
. Through

Aligning Graphics

When you want to Aligning your inserted picture into a document of Microsoft Word-2007.

Simply follow these steps:

1. Select the picture.

2. Go to the Format tab.

3. Click on Align in the Arrange group.

If the Arrange group is collapsed and Position isn't visible, click the Arrange button, and then click Position.

4. Select one of the Align positions that you want to apply.

Rotate Graphics

If you want to rotate image, which is already inserted in your word document, then follow these steps:

1. Select the picture.

2. Go to the Format tab.

3. Click on Rotate, in the Arrange group.

If the Arrange group is collapsed and Rotate isn't visible, click the Arrange button, and then click Rotate

4. Select one of the Rotation angles that you want to apply.

Watermark

A watermark is simply a very faint image that appears behind your text.

Sometimes you might want to add a watermark or “background” (Company logo or name ) image to your Word documents.

To add a custom text watermark follow these steps:

1. Open your document.

2. One the Page Layout tab, in the Page Background group, click Watermark.

3. Click Custom Watermark.

4. Click Text watermark.

5. Select any other formatting options you want to use.

6. Click OK.

Add Page Color

Add a page color to add a splash of color, Instead of using the white background with Word documents.

To give a Page color on your page follows these steps:

1. Open your document.

2. Choose Page Layout on the Ribbon

3. Select page color

4. Select the background color you want.

Page Border

Page border is one such feature enables you to add a border around text or other page contents.

Page borders in Word 2007 can spice up your Word documents And can be applied to each page in a section or the entire document, or to a single page within the word document.

You can add page borders of different styles, colors, sizes and art.

To add a page border in Word 2007 follow these steps:

1. Open your document.

2. Click the Page Layout tab

3. Click Page Borders in the Page Background group

4. Verify that the Page Border tab is selected in the Borders and Shading dialog box.

5. Click a border option under Settings.

6. Select the style, color and border width you want to apply.

7. Under Apply to, choose what part of the document you want to apply the border to.

8. Click Ok.

Insert Date & Time

When your document is use by several users on the network. It is careful to know the time and date when it is modified.

For example: if there is an interoffice group project, team leaders can keep track of when a document is created, printed, or last saved.

For Insert Date & Time follow these steps:

1. Click where you want to insert the date or time.

2. Click the Insert tab.

3. Click the Date & Time button in the text group.

4. Then click the Language list arrow, and then select a language.

5. Select the Update automatically check box.

6. Click the date and time format you want.

7. To set the current date and time based on your computer clock, click Default.

8. Click OK.

In Microsoft Word, use can also use the following shortcut keys to enter the current system date and time.

• Alt + Shift + D Insert the current date.

• Alt + Shift + T Insert the current time.

Table: Creating & Customizing

Method for Create a Table

Microsoft Word 2007 facilitates you to add tables to your documents. Tables are used to display data in a table format.

You can choose the number of columns and rows as per your need and change the appearance of your table with design options that customize formatting and styles.

To create a table, simply follow these Steps:

1. Place the cursor on the page where you want the new table

2. Click the Insert Tab of the Ribbon

3. Click the Tables Button on the Tables Group. You can create a table one of four ways:

(i) Highlight the number of row and columns

(ii) Click Insert Table and enter the number of rows and columns

(iii) Click the Draw Table, create your table by clicking and entering the rows and columns

(iv) Click Quick Tables and choose a table

Enter Text into the Table

To fill your Word 2007 tables with text, place the cursor in the cell where you wish to enter the information and simply start typing.

When you type in the cell, all the text fits into a single cell and cell grows taller to hold long bits of text.

You can use various keys to perform special functions for enter a text and moving around in a table.

To create a table, simply follow these Steps:

1. Tab: Press Tab to move to the next cell. This moves you from cell to cell, from left to right.

2. Pressing Tab in the last column moves you down to the next row.

3. Pressing the Tab key in the table's last, lower-right cell automatically adds another row to the table.

4. Shift+Tab: Press Shift+Tab to move backward to the previous cell.

5. Arrow keys: The up, down, left, and right keys move you around within the table, as well as within any text in a cell.

6. Enter: The Enter key adds a new paragraph to a cell.

7. Shift+Enter: The Shift+Enter key combination can break up long lines of text in a cell with a soft return.

8. Ctrl+Tab: Press Ctrl+Tab rather than Tab to use any tabs or indentation within a cell.

Insert Row & Column

Insert Rows / Columns

You can Insert Rows / Columns in your table. To insert a Row / Column follow these Steps:

1. Click where to insert the new row or column in the table.

2. Click the Layout tab Under Table Tools on the Ribbon.

3. In the Rows & Columns group, click Insert.

Deleting Row & Column

Deleting a Row

You can delete Rows from your table. To delete a row follow these Steps:

1. Select the row that you want to delete by clicking left button of the mouse.

2. Click the Layout tab Under Table Tools on the Ribbon.

3. In the Rows & Columns group, click Delete.

4. Click Delete Rows.

Deleting a Column

You can delete Columns from your table. To delete a Column follow these Steps:

1. Select the Column that you want to delete by clicking left button of the mouse.

2. Click the Layout tab Under Table Tools on the Ribbon.

3. In the Rows & Columns group, click Delete.

4. Click Delete Columns.

Deleting Entire Table

You can delete entire table. To delete a table follow these Steps:

1. Click the mouse inside the table.

2. Click the Layout tab Under Table Tools on the Ribbon.

3. In the Rows & Columns group, click Delete.

4. Click Delete Table.

Table Styles

To create a custom table style in Word 2007 follow these Steps:

1. Click the mouse inside the table.

2. Click the Layout tab Under Table Tools on the Ribbon.

3. In the Table Styles group, select a Table style.

4. Click on selected style.

Splitting a Table

Click in the table where you want to split it. Then follow these steps:

1. Click the Layout tab Under Table Tools on the Ribbon.

2. In the merge group, click Split Cell.

3. Select the number of Columns and Rows

4. Click Ok.

Merge Cells

Select the Cells which you want to merge. Then follow these steps:

1. Click the Layout tab Under Table Tools on the Ribbon.

2. In the merge group, click Merge Cells.

Review Your Word Document

Spell Check

After create a word document it is necessary to check spelling errors and repeated words. Microsoft word gives the facility to proofing word document by use the spell checker.

1. On the Review tab on the Ribbon, click the Spelling & Grammar button.

2. The Spelling and Grammar dialog box opens and takes you to the first item that Word 2007 assumes is misspelled.

3. You can set the way that how Word 2007 treats each item it finds misspelled.

o Choose one from these actions:
o Ignore Once: Click this button to tell Word 2007 that this entry is fine.
o Ignore All: Click this button to tell Word 2007 that every same spelling of this word is fine.
o Change: First choose (click) a word from the Suggestions panel at the bottom of the dialog box. Then click this button to have Word 2007 insert the corrected word.
o Change All: This works like Change but changes every instance of the misspelling in the document. You must choose a spelling from the Suggestions panel.

4. Click Close to exit the dialog box.

Thesaurus

This feature of word 2007 suggests extra words with a similar meaning to the word you have selected.

Create a Thesaurus follow these steps:

1. On the Review tab of the ribbon, click Thesaurus.

2. Press ALT and click the word that you want to look up. Results appear in the Research task pane.

3. To search for more words or To use one of the words in the list of results, follow one of the following step:

o Point to it, to use one of the words, click the down arrow, and then click Insert or Copy.
o To look up extra related words, click a word in the list of results.

Auto Correct

Auto Correct option tells Word 2007 to insert the top-ranked word listed in the Suggestions panel.

For select the auto correct option follow these steps:

1. Click on the Review tab on the Ribbon

2. Click the Spelling & Grammar button

3. Select Auto Correct.

4. Click Close to exit the dialog box.

Note: These options are also available when you use right click on a word.

Create a New Default Dictionary

This feature of word 2007 adds the word to its internal dictionary.

Create a default Dictionary follow these steps:

1. Click on the Review tab on the Ribbon

2. Click the Spelling & Grammar button

3. Select Add to Dictionary.

4. Click Close to exit the dialog box.

Note: These options are also available when you use right click on a word.

Check Word Count

Microsoft word 2007 provide feature to check how many words are included in your Word 2007 document.

Office Word 2007 can also count the following:

• Pages
• Paragraphs
• Lines
• Characters, either including or excluding the spaces

For use Word count option follow these steps:

• Click on the Review tab on the Ribbon
• Click the Word Count button on Proofing group.
• Click Close to exit the dialog box.

Note: This option is also available in the status bar at the bottom of the window.

« Previous Next Chapter »

SHARE THIS PAGE

Microsoft Word 2007 - Working with Graphics, Table: Creating & Customizing, Review Your Word Document

0 Comments:

Post a Comment