Microsoft Word 2007 - References for a Document, Use Mail Merge, Macros

References for a Document

In Microsoft Word you can create headers and footers, so that information (such as the author's name, document title, or page numbers) will show in the top and/or bottom margin of your word document. You can create a header and footer that appears the same on every page, or you can customize the pages with different headers and footers.

If you don't want a header or footer on the first page, leave the areas blank. Create a new header or footer in your second page; this will print on all subsequent pages.

For Insert Header & Footer follow these Steps:

1. Click wherever in the segment of your document where you want to create a header or footer.

2. Click the Insert tab on the Word 2007 Ribbon.

3. In the Header & Footer group, click Header or Footer.

4. Click the header or footer design that you want.

Page Number

Page numbers help you maintain your document structured and facilitate readers to find information fast.

Microsoft Word-2007 also offers numerous number styles from which you can select.

You can choose where the page numbers appear. For example: Numbers can appear on the left, right, at the top of the page, or center of the page.

These are the following steps, for insert page number on a word document:

1. Click the Insert tab on the Ribbon.

2. Select the Header & Footer group.

3. Click the “Page Number” button.

4. A menu appears. Select a Option where you want to insert the Page Number.

Table of Contents

Microsoft Office Word 2007 provides a gallery of automatic table of contents styles.

Table of Content (T.O.C) make simpler your document creation process, Word automates the generation of a table of contents.

When you add a table of contents to your document, Word automatically searches through it looking for items that are marked for use in the TOC.

For Insert Table of Content use the following steps:

1. Move the pointer of the mouse to the place where you want the Table of Contents to appear.

2. Click the References tab on the Ribbon.

3. Click the Table of Contents button found in the Table of Contents group.

4. Click the Table of Contents style which you want to use.

To customize your TOC, click the Table of Contents button and select Insert Table of Contents Field.

Citations & Bibliography

Microsoft presents one of the new features in Word 2007 is Citation & Bibliography, for citing sources, creating a bibliography, and managing the sources.

A bibliography is a list of sources, generally placed at the ending of a document, that you cited in building the document.

This feature has ability to create automated citations and bibliographies that follow a particular style, such as: APA, Turabian, Chicago, etc.

To insert a citation in the text portion of your document follow the following steps:

1. Click the References Tab on the Ribbon.

2. Click the Insert Citation Button on the Citations & Bibliography Group

3. Click Add New Source, If this is a new source

4. If you have already created this source, it will in the drop down list and you can click on it

5. If you are creating a New Source, select the type of source (article, book, etc.)

6. Complete the Create Source Form

7. If you need extra fields, be sure to click the Show All Bibliography Fields check box

8. Click OK

To insert a Bibliography in your document follow the following steps:

1. Click the References Tab on the Ribbon.

2. Click the Bibliography Button on the Citations & Bibliography Group

3. Click Insert Bibliography.

Caption

Caption point out specifics information of the document.

The caption can clarify the object. The caption will also help you refer to the object within the document.

You can add a caption and identifying figure number to charts, SmartArt, clip art and pictures.

Steps for insert a Caption:

1. Go to the desired object in your document.

2. Right-click the object.

3. Select Insert Caption to open the Caption dialog box.

4. Type your caption in the Caption textbox.

5. Choose the label and position from the corresponding dropdowns.

6. Click OK

Cross-Reference

When you are working on a long document, a cross-reference refers to an item in another location. Such as: An academic paper.

Microsoft Word-2007 allows you to create cross-references in documents.

You may want to refer readers to another part of your document.

Follow these steps to use Word 2007’s Cross-reference feature:

1. Place the cursor where you want to insert the cross reference

2. Open the Insert tab on the Ribbon

3. Click Cross-reference In the Links group

4. Click the type of item (Example: heading, footnote, bookmark...) you would like to reference from Reference type list arrow

5. Click the Insert reference to list arrow

6. Select the Insert as hyperlink check box

7. Click Insert

8. Close the dialog box

Add Bookmark

A bookmark identifies a position or a collection of text that you name and classify for future reference.

If you are working on a long Word document, which has hundreds of pages, then it will be difficult to go through the documents quickly.

Follow these steps for add bookmark:

1. Click where you want to insert a bookmark.

2. Click the Insert tab, on the ribbon

3. Click Bookmark in the Links group

4. Type a name under Bookmark name. Bookmark names cannot contain spaces and must begin with a letter

5. Click Add

6. Click on “Go To” to access the bookmark.

Add Comments

The comment tool in Microsoft Word 2007 is a good approach to proof-read a report or thesis paper and makes notes to you as a substitute of writing them on a sheet of paper.

For add a comment on your document follow these steps:

1. Put your cursor where you would like to add the comment

2. Click the Review tab on the Ribbon

3. Click on the New Comment Icon in Comments group.

4. Write the comment

5. Click anywhere on the word document.

Use Mail Merge

What is Mail Merge?

The Mail Merge Wizard takes you step-by-step through the process of creating merged documents.

It is always available and easily accessible in the Mailings Tabs.

At each step, options will help you to modify the merge to your needs.

This document describes each step in general and the options available.

At any point while using the wizard, you can go back to a previous step to adjust your choices.

Create an Envelope in Mail Merge

Envelope is a starting document for the Mail Merge. Mail Merge permits you to place up one mailing envelope.

You can print that one envelope with special information for each record in the database or table, using data from an external database or table.

For create an Envelope in Mail Merge follow these steps:

1. Click on Mailings tab on the Ribbon.

2. Click on Envelopes in Create group.

You can also select Envelope from Start Mail Merge in Start Mail Merge Group.
Select the Options for Envelope.

3. An Envelopes and Labels dialogue box open.

4. Fill the entries under Delivery Address and Return Address.

5. Click Add to Document.

Create Labels

You can used Labels in a variety of ways to make your work easier. Applying labels to anywhere can save you a lot of time and make organizing your work easier.

You can print one label with special information for each record in the table or database.

For create an Envelope in Mail Merge follow these steps:

1. Click on Mailings tab on the Ribbon.

2. Click on Labels in Create group.

You can also select Labels from Start Mail Merge in Start Mail Merge Group. Select the Options for Envelope.

3. An Envelopes and Labels dialogue box open.

4. Fill the entries under Address.

Create a Mail Merge Document

For create a Mail Merge Document follow these steps:

1. Click on Mailings tab on the Ribbon.

2. Select document type (Such as: Letters E-mail messages, Envelopes, Labels, Directory) from Start Mail Merge in Start Mail Merge Group.

3. Setup the Selected document.

4. Select mail recipients

5. Start writing your letter.

Write & Insert Fields

In the Mailings tab, there is a group of Write & Insert Fields.

In this group there are various options for fields.

These are the following options:

Highlight Merge Field: Highlight Merge Fields use for highlight the field you have inserted into the Word Document.

Address Block: Address block add an address to your letter.

Greeting Line: Greeting Line adds a Greeting Line to your document.

Insert Merge Field: Add any field from recipient list to your document.

Preview Results

It shows the Merged Data. You can see how your data looks like.

For preview of your Mail Merge result follow these steps:

1. Click on Mailings tab on the Ribbon.

2. Click on Preview Results on the Preview Results group.

Finish Mail Merge

To Finish of your Mail Merge document follow these steps:

1. Click on Mailings tab on the Ribbon.

2. Click on Finish & Merge on the Finish group.

Macros

What is a Macro?

In Microsoft Word 2007, Macros are highly developed features for accelerate editing or formatting in a Word document.

A macro is a sequence of instructions and directions that you grouping mutually as a single instruction to complete a task automatically.

Macros are helping in automate cyclic tasks to save you time and effort.

How to Record a Macro?

To record a Macro in word 2007 follow these steps:

1. Click on View Tab on the Ribbon

2. Click on Macros in Macros group

3. Select Record Macro

4. A record macro dialog box open

5. Select the option which you want.

6. Click Ok

7. Start Typing the text which you want to repeat many times in your document

8. Again Click on Macro button in Macro group.

9. Click Stop Recording

How to Run a macro?

To run a Macro in word 2007 follow these steps:

1. Click on View Tab on the Ribbon

2. Click on Macros in Macros group

3. Select View Macro

4. A macro dialog box open

5. Click on Run Button

Deleting a Macro

To Delete a Macro in word 2007 follow these steps:

1. Click on View Tab on the Ribbon

2. Click on Macros in Macros group

3. Select View Macro

4. A macro dialog box open

5. Select the Macro which you want to delete

6. Click on Delete Button

How to view a Macro?

To view a Macro in word 2007 follow these steps:

1. Click on View Tab on the Ribbon

2. Click on Macros in Macros group

3. Click on View Macro

All the macro which was recorded are listed in the dialog box.

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Microsoft Word 2007 - References for a Document, Use Mail Merge, Macros

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