Microsoft PowerPoint 2007 - Make a Start with PowerPoint, Modifying a Content

Make a Start with PowerPoint
Modifying a Content

Make a Start with PowerPoint

Create a New Presentation

Microsoft Power Point 2007 facilitates you to create a new presentation in various ways. You can begin a new presentation from a blank slide, a template, existing presentations, or a Word outline.

To create a new presentation from a blank slide follow these steps:

1. Click on "Microsoft Office Button"
2. Click New
3. Click Blank Presentation
4. Click Create.

A new blank presentation will be open.

Enter Text

To enter text on a Power Point Slide, just start typing with the keyboard. The text will appear where the blinking cursor is positioned.

Move the cursor in different direction by using the different (UP, DOWN, LEFT & RIGHT) arrow keys on the keyboard or positioning the mouse and clicking the left button.

The keyboard shortcuts listed below are also helpful when moving through the text of a document:

Save a New Presentation

If you wish to recall your Presentation later, then you must save your Presentation.

You can use the Save option on the Microsoft Office menu, to save a Presentation.

You can also save a Presentation by typing "Ctrl+S".

When you save a Presentation at first time, the "Save As" dialog box appears. Use the "Save As" dialog box to locate the folder in which you want to save your Presentation and to give your Presentation a name. After you have saved your Presentation at least once, you can save any changes you make to your Presentation simply by clicking the Save after you click the Microsoft Office button.

The following Steps show you how to save the file you just created.

1. Click the Microsoft Office button. A menu appears.

2. Click on Save.

The Save As dialog box appears if you are saving your Presentation for the first time.

3. Specify the correct folder in the Save In box.

4. Name your document by typing in the File Name box.

5. Click Save.

Every time you save your Presentation, you overwrite the previous version of your Presentation.

"Save as" an Existing Presentation

To "Save As" a PowerPoint Presentation you will use the following Steps:

1. Click the Microsoft Office Button

2. Click Save As. (remember, if you're sending the document to someone who does not have Office 2007, you will need to click the Office Button, click Save As, and Click PowerPoint 97-2003 ) .

3. Specify the correct folder in the Save In box.

4. Name your document by typing in the File Name box.

5. Click Save.

To save the presentation using a different name Click Save As. The Save As dialog box appears. Use the File Name box to give your document a new name.

Renaming a Document

To rename a Power Point Presentation while using the program:

1. Click the Microsoft Office Button

and find the file you want to rename.

2. Right-click the document name with the mouse and select Rename from the shortcut menu.

3. Type the new name for the file and press the ENTER key.

Close a Presentation

To close a Presentation:

1. Click the Microsoft Office Button

2. Click Close

This doesn't quit Power Point, but it removes the document from the screen, allowing you to stay in Power Point or work on another document.

You can follow these steps also:

1. Choose Exit button in the window's upper-right corner.

2. The Exit button is the last of the three buttons in the window's upper-right corner.

3. Save any files when Power Point prompts you to do so.

o Click Yes to save your file. You may be asked to give the file a name, if you haven't yet done so.

o If it isn't worth saving, click No.

o Click Cancel to "quit" the Exit PowerPoint command and return to PowerPoint.

Modifying a Content

Select Text

If you want to change any attributes of text it must be selected first.

Select the text by dragging the mouse over the preferred text while keeping the left mouse button depressed.

You can also hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text.

The following table contains shortcuts for selecting a portion of the text in the PowerPoint 2007:

You can deselect the text by clicking anyplace outside of the selection on the page or press an arrow key on the keyboard.

Copy the Text

If you want to Copy your text in PowerPoint-2007, follow these steps:

1. Highlight the text you want to copy by dragging the mouse pointer over it from beginning to end or vice versa.
(Note: In the middle of a group of words you cannot start highlight in both directions.)

2. You can right click on highlighted text for a drop down menu and choose Copy--or use the keys "Ctrl+C" instead.

3. Alternatively, you can copy an entire document by choosing Select in the Editing box on the far right of the Home Tab Ribbon at the top of the screen:

4.With the text you want highlighted, in the Clipboard box on the far left of the Home Tab Ribbon at the top of the screen click on the file icon to Copy.

Cut the Text

For cut the text in PowerPoint-2007, follow these steps:

1. Highlight the text you want to cut by dragging the mouse pointer over it from beginning to end or vice versa.
(Note: In the middle of a group of words you cannot start highlight in both directions.)

2. You can right click on highlighted text for a drop down menu and choose Cut--or use the keys Ctrl+X instead.

3. Alternatively, you can cut an entire document by choosing Select in the Editing box on the far right of the Home Tab Ribbon at the top of the screen.

4.With the text you want highlighted, in the Clipboard box on the far left of the Home Tab Ribbon at the top of the screen click on the Scissors icon to cut.

Paste the Text

If you want to Paste text in PowerPoint-2007, follow these steps:

1. Move the Cursor to the position where you want to paste the copy.

2. Click on the Page on Clipboard icon in the Clipboard box on the far left of the Home Tab Ribbon to paste.

3. If you want to paste your text from keyboard shortcut. Press Ctrl+V to paste from keyboard.

4. You can also paste from mouse right click. Press the right click, then click on highlighted text from a drop down menu and choose Paste

Undo the Last Operation

The Undo command undoes anything you do in PowerPoint, such as formatting text, typing and deleting text, formatting - all of it. You can allow running free the Undo command in two helpful ways:

One way is Press Ctrl+Z.

You can also access Undo option by Click the Undo command button on the Quick Access Toolbar.

An advantage of using the Undo command button is that it sports a drop-down menu that helps you evaluate the past several things you've done, or that can be undone.

. Unfortunately, you cannot pick and choose from the Undo command button's drop-down menu; the menu simply allows you to undo multiple instances of things all at one time.

. At periodic times, Undo doesn't work. PowerPoint warns you, though.

. The Undo command doesn't work when there's nothing to undo, or if something simply cannot be undone.

Redo the Next Operation

If you want to Redo something in PowerPoint-2007, you must use the Redo command to set things back.
For example: you may type some text and then use Undo to "untype" the text. You can use the Redo command to restore the typing.

You have two choices:

Choice 1: Press Ctrl+Y from keyboard for quick redo.

Choice 2: Click the Redo command button on the Quick Access Toolbar.

The Redo command provides two functions:

1. It does exactly the opposite of whatever the Undo command does. So, if you type text, Undo untypes the text, and Redo recovers the text.

2. If you use Undo to recover deleted text, Redo deletes the text again.

Bullet and Numbered List

In Microsoft PowerPoint-2007, Bullet lists have bullet points and Number lists have numbers.

To add a list to existing text follows the following steps:

1. Select the text you wish to make a list

2. From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button.

To create a new list, follows the steps given below:

1. Place your cursor where you want the list in the document

2. Click the Bulleted or Numbered Lists button

3. Start typing.

Check the Spell of the Text

After create a PowerPoint document it is necessary to check spelling errors and repeated words. Microsoft PowerPoint gives the facility to proofing PowerPoint document by use the spell checker.

. On the Review tab on the Ribbon, click the Spelling & Grammar button.

. The Spelling and Grammar dialog box opens and takes you to the first item that PowerPoint 2007 assumes is misspelled.

. You can set the way that how PowerPoint 2007 treats each item it finds misspelled.

o Choose one from these actions:

o Ignore Once: Click this button to tell PowerPoint 2007 that this entry is fine.

o Ignore All: Click this button to tell PowerPoint 2007 that every same spelling of this word is fine.

o Change: First choose (click) a word from the Suggestions panel at the bottom of the dialog box. Then click this button to have PowerPoint 2007 insert the corrected word.

o Change All: This works like Change but changes every instance of the misspelling in the document. You must choose a spelling from the Suggestions panel.

Microsoft PowerPoint 2007 - Make a Start with PowerPoint, Modifying a Content

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